(This post contains affiliate hyperlinks. Please read my full disclosure.
Devart, who is behind TMetric, has invited me to collaborate with them to bring you this sponsored post. All opinions are mine.
There are just not enough hours in a day to do everything I want.
I don’t have the time to add hours so I’m always looking for productivity shortcuts or tools that will help. My three-step productivity strategy is:

Once I’ve done that, I still need tech to help me stay organized. Here are seven of the most productive productivity apps for project managers.
1. Taskworld
Productivity begins with knowing what you need to do. Lists are my favorite thing about me. Taskworld is great at creating lists. You can also view your book Kanban-style in Taskworld if that suits you.
Enterprise messaging is another feature worth mentioning. Although it may seem small, enterprise messaging is an important feature. However, Skype for Business is a better option for enterprises, but more expensive.
A solution that allows you to securely communicate with your enterprise in a way that is more organized than your company’s Slack channel can be a great help for productivity.
2. Trello
When I was a guest lecturer at The Institute of Contemporary Music Production, Trello was the tool I recommended. Although they aren’t project managers, they will have to manage projects later in their careers. They will also need tools that can grow with them while still being easy to use.
It lacks many of the same features as Taskworld. It doesn’t have recurring task view or list view, and it has lower storage limits. However, it’s a great tool for teams who want to quickly get started.
It integrates with TMetric (see number 5) to help you track how long your tasks take.
3. Cardsmith
Monica Borrell, Cardsmith, was interviewed last year for the Inspiring Women In PM series. I am still impressed with Cardsmith’s ability to help you organize your thoughts and brainstorm. It functions like a sticky note and a whiteboard. It is easy to arrange the notes in any order you like. It all depends on how you prefer working.
I’ve seen boards that are organized by process (move through the process as you work), and by theme (all similar tasks in one chunk regardless of the process step). It is flexible enough to organize your thoughts, steps, and tasks.
4. iMindQ
I am biased about iMindQ as I have worked with the team and used their tools for many years. It’s a great tool, and I wouldn’t recommend it to anyone if it wasn’t worth it.
If you don’t like sticky notes or lists, then iMindQ has a mindmapping tool that might be worth a look. There is an online version that is free. It has image search, the ability add links and notes to subjects, and many other cool features. It also has templates so that you don’t have to start from scratch. It just gives me more flexibility.
Now, let’s move on to the tools that will help you accomplish your tasks after you have completed the tasks.
5. TMetric
TMetric, a time-tracking app that integrates into other project management tools, allows you to track hours spent while you do the work. The online version is free and can be used by up to five members of your team. It’s great to see your day in a timeline. This is great for visual thinkers (e.g. “What was I doing before lunch?”). Ah, …”). It is a little disconcerting, but it was true that my work day started at 5am when I first logged into it.
Tmetric daily viewIt’s easy to set up new tasks and projects, and to set rates for billable hour. You can also add a budget to each project and track actuals against that budget. You will not receive an email alert if a project exceeds budget.