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I’m not the only one who believes that better productivity tools for teams would make us more productive. I want to spend more of my time doing the things that matter, which means less worrying about tools.
Today, I’m going to show you 7 productivity tools that teams can use that you haven’t heard of (maybe there are two more on the list that you may have come across but I couldn’t leave them out).
These tips are great for professional teams. They will help you stay organized, stay focused, and complete more tasks that matter.
Today, I do a lot less technical management and more business-led change management and project management. We spend a lot of time solving problems, process reengineering, and all that.
Mindmapping used to be something I used to do for my study notes for exams. But, I discovered that it has many more features than that.
You can create flow diagrams, work breakdown structures, process charts, and many other things in addition to the ‘classic” brain dump.
MindManager 2018 was recently released and is very easy to use. It can even create lists, which is great for brains like mine who struggle with images. It acts as a whiteboard, so you can take notes and save time. The Enterprise version integrates seamlessly with Microsoft Project, allowing your team to work together for greater productivity.
You’ve probably heard of Evernote. I couldn’t resist!
Evernote is not something I use because I can’t leave my notebook and pen behind. I am a writer by heart and love writing, not typing. However, I know Evernote is the top alternative-to-real-notebooks recommended by my friends and colleagues.
You can try it out if you’re looking to get rid of sticky notes and use an app that has been proven to work.
It’s more than a personal tool. You can also choose to use it as a Business option to allow teams to collaborate on files and have the most current information at their disposal.
Voxer is a grown-up version of WhatsApp voice messaging. It’s much quicker to send my family a quick voice message than to type a message. This is especially true when you have a 4-year-old hanging off your leg asking, “Can I see mommy?” Voice is definitely the way to go if you want to make a positive example to your children.
It’s the same for groups, it’s quicker and safer, especially if you’re traveling. It’s much more enjoyable to hear someone speak than to read. It is less likely that your message will not be understood correctly or taken in the wrong direction.
Voxer is a mobile messaging platform for collaborative teams. You can message anyone or all at once using Voxer. It sounds really cool!
MinuteDock is a great tool for tracking time for clients. It uses natural language input to make it easy to find a task. It doesn’t require you to assign work or clients to it. It frustrates me that timesheet packages try and get me to assign work to projects, help a colleague in PMO, or prepare for my end-of-year review. Or I must create a project called “Admin”, which is absurd.
You will be more productive if you spend less time on time tracking. It can also integrate with your invoicing system if you bill clients to do project work.
Recently, I met with a mentor client and she stated that one of her biggest problems was spending too much time in meetings. She didn’t have enough time for her actual work.
I understand what it is like. My solution, when it was really difficult for me, was that I would block off time in my calendar to do work.
Focuster does this for you based on what’s on the To Do List. It does it automatically