This video features Richard Gordon, Microsoft, discussing the role of SharePoint. He also laments the fact that companies don’t use the full functionality or upgrade to the latest version. He also muses on the future prospects for project management software. This video was recorded at the Project Management in Collaborative Age roundtable discussion hosted by Microsoft, which was organized by APM earlier in the year.
Richard: We tend to think of SharePoint as the tool that aggregates information. SharePoint is used to bring together financial, project, and HR information. It also allows you to create portals. Portals allow people to self-serve with information.
It is almost all possible with the technology available. It all comes back to Paul’s point that organizations should be clear about their goals and how they will share them. Who has access to what? If they are able to work this out, then the technology is almost always there to help them. SharePoint is a tool we see organizations use to aggregate data and provide it as live portals.
You can also use all of the BI capabilities to get SharePoint to drive management reporting. This dashboard allows an executive to see what is happening and drill down to further information. SharePoint can be used to do this again. It all comes back to the question, “What do you want?” When do you want it? Who can you give this to? These are the big questions technology providers can answer. We can say that we have seen others use it and that it is our best practice. Maybe we have a few templates. We find that every organization is different, and each wants something different due to the internal politics, regulatory bodies, or partners they work with.
Keep up with the times. Project 2010 has been around since 2010, so it’s been a while, but not enough organizations have the capability. I do it regularly, that’s part my job, going to show you guys the capability. People’s jaws are dropping, and I’ve been doing it for a few decades.
I understand that not everyone wants to be at the cutting edge, or whatever you want to call it. Some wait for a service package to be released, et cetera. But these days products are so well tested that by the time they reach a community, they’re there. It’s a challenge to all of us around the table. I know you don’t want your inbox overloaded with old products and crusty products. As a group, we need to find the best way to help each other.